Site Selection
Utilizing a network of national hotel representatives, we
can find the optimum conference site and negotiate the best
rate possible. Our resources and experience will find the
site that is right for the event. |
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Management of Hotel Services
We will serve as the principal liaison with the hotel or convention
center to facilitate all space requirements and meeting logistics.
As conference professionals, we can communicate effectively,
avoiding pitfalls and problems that plague novice planners. |
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Social Events
Whether it is an opening reception off property or an awards
banquet at the hotel, we will handle all details, including
logistics, theming and décor and menu planning. From
upbeat excitement to black-tie sophistication, we can create
it. |
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Trade Show Management
We will help select a show contractor or work with a desired
vendor. We will assist in designing the layout of the show,
liaise with the show contractor and facilitate all communications
with exhibitors. To provide a seamless event, we will handle
the onsite execution. |
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Vendor Management
A significant number of vendors are required for any successful
conference, and we can manage all the relationships, including
transportation, photography, theming, florists and other outside
vendors. We can negotiate the best rates, adding the savings
to the bottom line. |
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Conference Registration
The registration process, both prior to the conference and
onsite, is a significant “moment of truth” with
the attendee and needs to be handled as efficiently and professionally
as possible. Complete registration services are available,
including data input and management, income management, confirmation
letters, timely progress reports, name badges and attendee
listings for onsite distribution. |
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Graphic Design
AEC can produce visual excitement for meetings and events through
logo design, pre-conference print materials, onsite material,
signage, etc. |
